There shall be no contractual relationship between the Supplier and the Sports center unless and until the Supplier has sent the Proposal Letter to the Sports center.
The Proposal Letter constitutes a contractual offer by the Supplier to supply the Services in accordance with the terms of the Proposal Letter and these General Terms. In the event of any conflict between these General Terms and any terms set out in the Proposal Letter the terms of the Proposal Letter shall prevail.
The Proposal Letter shall be deemed to be accepted when the Sports center (a) confirms in writing its acceptance of the Proposal Letter or (b) having received the Proposal Letter then takes any action or instructs the Supplier in writing to take any action consistent with its implied acceptance of the Proposal Letter, whereupon the Contract shall be formed (Commencement Date). Once the Contract has been formed (and if the Sports center has not already done so), the Sports center agrees upon the Supplier’s written request to promptly sign and date the Proposal Letter (whether digitally or by hand) and to provide a copy of the same to the Supplier in electronic form or hard copy form.
Any samples, drawings, descriptive matter or advertising issued by the Supplier, and any descriptions or illustrations contained in the Supplier’s catalogues or brochures, are issued or published for the sole purpose of giving an approximate idea of the Services described in them. They shall not form part of the Contract or have any contractual force.
These General Terms apply to the Contract to the exclusion of any other terms that the Sports center seeks to impose or incorporate or which may be implied by law, trade custom, practice or course of dealing.
The Contract shall commence (or shall be deemed to have commenced) on the Commencement Date and, unless the Proposal Letter specifies otherwise, shall expire once the Supplier has completed the Services (unless the Contract is terminated earlier in accordance with its terms.
The Supplier shall supply the Services to the Sports center in accordance with the Specification in all material respects.
The Supplier reserves the right to amend the Specification if necessary to comply with any applicable law or regulatory requirement or if the amendment will not materially affect the nature or quality of the Services, and the Supplier shall notify the Sports center in any such event. For the avoidance of doubt, the Supplier substituting any elite athlete named in the Specification for any other elite athlete to deliver any part of the Services shall not be deemed as materially affecting the nature or quality of the Services.
Subject to the Sports center providing the relevant documents and information to the Supplier, the Supplier shall comply with the Sports center’s health and safety, security and safeguarding policies;
The Supplier warrants to the Sports center that the Services will be provided using reasonable care and skill and in accordance with all applicable law.
The Sports center acknowledges and accepts that, except as may be set out in the Specification, the scope of the Services in connection with any fundraising-related Event is limited to:
Arranging for suitable people (including for example an elite athlete) to visit the Sports center to speak at the Event;
Assisting the Sports center to organise the Event;
Providing template sponsorship forms and other related materials; and/or
Making an online fundraising platform available for fundraising-related Events and holding funds paid via the platform (subject to separate terms of use which can be accessed or supplied on written request).
The Sports center acknowledges and accepts that the Supplier and the Supplier Personnel shall not promote the Event nor procure gifts of money or other property, and it is the responsibility of the Sports center and the Sports center Personnel to promote the Event and raise funds for the Sports center.
The Sports center further acknowledges and accepts that the online fundraising platform is provided under clause only on an ‘as is’ and ‘as available’ basis.
The Sports center shall:
Provide reasonable co-operation with and assistance to the Supplier and the Supplier Personnel in all matters relating to the Services;
Provide the Supplier and the Supplier Personnel with access to the Sports center’s premises and such other premises as may be relevant for the Event (Premises) and other facilities as reasonably required by the Supplier;
Provide the Supplier with such documents and information as the Supplier may reasonably require in order to supply the Services or calculate the Charges, and ensure that all such documents and information are complete, accurate and up-to-date and not misleading;
Prepare the Premises as may be applicable for the supply of the Services and ensure that the Premises are in good condition and safe for their intended use;
Remain responsible at all times for the health and safety of the Sports center Personnel and any visitors to the Premises and the safeguarding of its pupils/students, and for the avoidance of doubt, the Sports center shall remain in loco parentis of its pupils/students at all times;
Provide the Supplier with its health and safety, security and safeguarding policies procedures before the Event together with such other policies and procedures as the Supplier thinks fit;
Obtain and maintain all necessary licences, permissions and consents (including any parental consents) which may be required for the Services before the date on which the Services are to start;
Review and modify any template Supplier Materials in such manner, and circulate such modified Supplier Materials by such means and to such persons, as it thinks fit;
Print a cover letter to be attached to each sponsorship form that is taken home by pupils that includes specific wording to inform potential donors of the legal name of the beneficiary of any fundraising (in order to comply with laws related to fundraising).
Be responsible for the solicitation of Donations by the Sports center Personnel for the benefit of the Sports center or its purposes;
Ensure that any Donations paid to the Sports center are collected, stored and banked or processed and held safely and in accordance with good practice; and
Comply with any additional requirements or advice as set out in the Specification.
If the Supplier’s performance of any of its obligations under the Contract is prevented or delayed by any act or omission by the Sports center or failure by the Sports center to perform any relevant obligation
(Sports center Default):
Without limiting or affecting any other right or remedy available to it, the Supplier shall have the right to suspend performance of the Services until the Sports center remedies the Sports center Default, and to rely on the Sports center Default to relieve it from the performance of any of its obligations in each case to the extent the Sports center Default prevents or delays the Supplier’s performance of any of its obligations;
The Supplier shall not be liable for any costs or losses sustained or incurred by the Sports center arising directly or indirectly from the Supplier’s failure or delay to perform any of its obligations under the Contract; and
The Sports center shall reimburse the Supplier on written demand for any costs or losses reasonably sustained or incurred by the Supplier arising directly from the Sports center Default.
Each party shall comply with the requirements of the Code of Fundraising Practice to the extent applicable to the Contract.
Each party shall (and shall use reasonable endeavours to procure that any third parties shall):
Protect vulnerable people and other members of the public from:
Unreasonable intrusion on their privacy;
Unreasonably persistent approaches for the purpose of soliciting or otherwise procuring gifts of money or other property; and
Undue pressure to give money or other property, directly or indirectly resulting from or in connection with the Contract; and Put in place, monitor and review policies and procedures with a view to achieving the same.
Each party shall ensure that any solicitation for Donations includes a statement which clearly indicates:
The Sports center and, where applicable, any other charitable institution as the beneficiary or beneficiaries of the Donation (if a Donation were to be made);
Where any other charitable institution is also to benefit, the proportions in which the Sports center and each other charitable institution are to benefit; and
The method by which the Supplier’s remuneration is to be determined and the notifiable amount of that remuneration being the actual amount (if known) or (if not known) an estimate of that remuneration calculated as accurately as is reasonably possible in the circumstances.
Each party shall monitor and review compliance with this clause 6 and shall notify the other if it considers or suspects, or it is alleged, that it, the other party or any third party has failed to comply with the requirements of the Code of Fundraising Practice in connection with the Contract.
In the event of any third party complaint made to the Sports center and/or the Supplier in connection with the Services or the Event the Supplier shall in its reasonable discretion determine whether such complaint falls to be dealt with (whether wholly or in part) in accordance with its complaints policy and procedure and/or the Sports center’s complaints policy and procedure.
Each party shall give reasonable assistance and cooperation to the other in connection with any complaint or enquiry made by any third party (including any governmental or regulatory body) in connection with the Services or the Event.
Unless the Proposal Letter specifies otherwise, the Charges for the supply of the Services shall be calculated based upon the standard formula set out in this clause, namely:
The number of Participants who participate or are expected to participate in the Event (Participation Fees); and
The donations paid by the Sports center Personnel or any supporters of the Sports center to the Supplier and/or the Sports center directly or indirectly as a result of or in connection with the Services (Donations).
Subject to clause 3 below, the Supplier shall charge a Participation Fee per Participant in the Event as set out in the Specification.
If the total sum of Donations is less than or equal to the total sum of Participation Fees then the Charges will be equal to the total sum of Donations and no Participation Fees shall be payable.
But if the total sum of Donations is greater than the total sum of Participation Fees then the Charges will comprise:
The total sum of Participation Fees; plus
A fee equal to the total sum of Donations less the total sum of Participation Fees where that sum is then multiplied by a percentage set out in the Specification (Services Fee).
The Sports center shall be entitled to retain the balance of the Donations less the Charges in the form of a voucher to be spent on programmes and/or products offered by the Supplier and/or its partners designed to increase physical activity at the Sports center (Sports center Voucher). The Sports center Voucher is not redeemable for cash.
The Sports center and the Supplier shall notify each other of the Donations it has respectively received in connection with any fundraising-related Event and the Supplier shall determine the Charges payable in accordance with clause 7 above or as otherwise specified in the Proposal Letter.
The Sports center will bank all moneys they receive into their own bank account, while the Supplier will bank moneys received through the online sponsorship platform in a separate bank account for the purpose pending the determination of the Charges.
The Supplier shall invoice the Sports center for the Charges on completion of the Services.
The Sports center shall pay each invoice submitted by the Supplier within 14 days of the invoice date in full and clear funds to a bank account nominated in writing by the Supplier. The Sports center shall be entitled to redeem the Sports center Voucher only once it has paid the Charges in full.
All amounts due under the Contract shall be paid in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding for tax as required by law).
All intellectual property rights and know-how of any kind in or arising out of or in connection with the Services (other than any intellectual property rights and know-how in any materials provided by the Sports center) shall be owned by the Supplier.
The Supplier grants the Sports center a fully paid-up, non-exclusive, royalty-free, non-transferable licence to copy and modify any template Supplier Materials provided to the Sports center and use such modified Supplier Materials for the term of the Contract for the purposes of the Contract only.
Each party shall comply with its obligations under the Data Protection Legislation to the extent applicable to the Contract and the Services.
Where either party as data controller (discloser) shares any personal data with the other party, the discloser shall ensure that it has all necessary notices and consents and lawful bases in place to enable the lawful transfer of the sharedpersonal data to the other party and any agreed recipients for the purposes of the Contract, and each party shall:
Give full information to any data subject whose personal datamay be processed under the Contract of the nature and purpose of such processing and such other information as is required by the Data Protection Legislation;
Process the sharedpersonal data only for the purposes of the Contract;
Not disclose or allow access to the sharedpersonal data to any third party other than any agreed recipients;
Ensure that all agreed recipients are subject to written contractual obligations concerning the shared personal data (including obligations of confidentiality) which are no less onerous than those imposed by the Contract;
Ensure that it has in place appropriate technical and organisational measures, reviewed and approved by the other party, to protect against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data;
Not transfer any personal datareceived from the Data Discloser outside the United Kingdom unless the transferor ensures that (i) the transfer is to a country approved under the Data Protection Legislation as providing adequate protection; or (ii) there are appropriate safeguards or binding corporate rules in place pursuant to the Data Protection Legislation; or (iii) the transferor otherwise complies with its obligations under the Data Protection Legislation by providing an adequate level of protection to any personal data that is transferred; or (iv) one of the derogations for specific situations in the Data Protection Legislation applies to the transfer.
Each party shall assist the other in complying with all applicable requirements of the DataProtection Legislation.
During the term of the Contract and for a period of 12 months thereafter each party shall keep and make available to the other, on request and at all reasonable times, any books, documents or other records relating to the Contract in a legible form.
The inspecting party shall use its reasonable endeavours to ensure that the conduct of any inspection does not unreasonably disrupt the other party or delay or interfere with the provision of any services by the other party.
Nothing in the Contract excludes or limit any liability which cannot legally be excluded or limited, including either party’s liability for:
Death or personal injury resulting from its negligence; and
Fraud or fraudulent misrepresentation.
The Sports center is reminded that it shall be responsible for the organisation and safe running the Event including the health and safety of the Sports center Personnel and any visitors to the Premises. Subject to clause 3 above, the Supplier shall have no liability for any injury, loss or damage suffered or incurred by any Sports center Personnel or any visitors to the Premises. Furthermore the Sports center shall indemnify the Supplier in respect of any demands, claims, proceedings, liabilities, losses, damages, costs or expenses of any kind suffered or incurred by the Supplier arising from any third party claim threatened or made against the Supplier in connection with any incident occurring at the Event or at the Premises.
Subject to clauses 3 and above, the Supplier shall have no liability to the Sports center for any indirect or consequential loss or damage and the Supplier’s total liability to the Sports center shall not exceed a sum equal to the Charges payable or, if greater, the sum recovered by the Suppler under its insurance policies.
Without affecting any other right or remedy available to it, the Supplier may terminate the Contract for any reason by giving the Sports center at least one day’s written notice before the Event or such other notice period as may be specified in the Specification.
Without affecting any other right or remedy available to it, the Sports center may terminate the Contract for any reason by giving the Supplier at least six weeks’ written notice before the Event or such other notice period as may be specified in the Specification.
Without affecting any other right or remedy available to it, either party may terminate the Contract with immediate effect by giving written notice to the other party if:
The other party commits a material breach of any term of the Contract and (if such a breach is remediable) fails to remedy that breach within 14 days of that party being notified in writing to do so;
The other party takes any step or action in connection with its entering administration, provisional liquidation or any composition or arrangement with its creditors (other than in relation to a solvent restructuring), applying to court for or obtaining a moratorium under Part A1 of the Insolvency Act 1986, being wound up (whether voluntarily or by order of the court), having a receiver appointed to any of its assets or ceasing to carry on business; or
The other party suspends, or threatens to suspend, or ceases or threatens to cease to carry on all or a substantial part of its business.
Without affecting any other right or remedy available to it, the Supplier may terminate the Contract with immediate effect by giving written notice to the Sports center if:
The Sports center is an academy and a termination notice has been issued by the Secretary of State for Education in respect of the Sports center.
If the Sports center terminates the Contract before the Event by giving shorter notice than is required under or in accordance with clause 2 above, the Supplier shall be entitled to charge a cancellation fee such higher fee as may be set out in the Specification.
The Sports center shall immediately pay to the Supplier all of the Supplier’s outstanding unpaid invoices and interest and, in respect of Services supplied but for which no invoice has been submitted, the Supplier may submit an invoice which shall be payable by the Sports center immediately on receipt; and
The Sports center shall return all of the Supplier Materials. Until they have been returned, the Sports center shall be solely responsible for their safe keeping and will not use them for any purpose.
Termination of the Contract shall not affect any rights, remedies, obligations or liabilities of the parties that have accrued up to the date of termination, including the right to claim damages in respect of any breach of the Contract which existed at or before the date of termination.
Any provision of the Contract that expressly or by implication is intended to come into or continue in force on or after termination of the Contract shall remain in full force and effect.
Warranties. Each party represents and warrants that it (or its authorised representative) has read and understood, and accepts, the terms of the Contract; it has the lawful power and authority to enter into and perform the Contract; and it has duly authorised its execution.
Force majeure. Neither party shall be in breach of the Contract nor liable for delay in performing, or failure to perform, any of its obligations under the Contract (excluding any obligation to make payment) if such delay or failure result from events, circumstances or causes beyond its reasonable control including acts of God, flood, drought, earthquake or other natural disaster; epidemic or pandemic; terrorist attack, civil war, civil commotion or riots, war, armed conflict; nuclear, chemical or biological contamination; any law or any action taken by a governmental or public authority; collapse of buildings, fire, explosion or accident; non-performance by suppliers or subcontractors; and interruption or failure of utility service.
The Supplier may at any time assign, mortgage, charge, subcontract, delegate, declare a trust over or deal in any other manner with any or all of its rights and obligations under the Contract.
The Sports center shall not assign, transfer, mortgage, charge, subcontract, delegate, declare a trust over or deal in any other manner with any of its rights and obligations under the Contract.
Each party undertakes that it shall not at any time disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of the other party, except as permitted:
Each party may disclose the other party’s confidential information:
To its employees, officers, representatives, contractors, subcontractors or advisers who need to know such information for the purposes of carrying out the party’s obligations under the Contract. Each party shall ensure that its employees, officers, representatives, contractors, subcontractors or advisers to whom it discloses the other party’s confidential information comply with this clause;
As may be required by applicable law, a court or tribunal of competent jurisdiction or any governmental or regulatory body.
Neither party shall use the other party’s confidential information for any purpose other than to perform its obligations under the Contract.
The Contract (including the Proposal Letter and these General Terms) constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and undertaking between the parties, whether written or oral, relating to its subject matter.
Each party acknowledges that in entering in the Contract it does not rely on, and shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in the Contract. Each party agrees that it shall have no claim for innocent or negligent misrepresentation or negligent misstatement based on any statement in the Contract.
Variation. Except as set out in these General Terms, no variation of the Contract shall be effective unless it is in writing, agreed by the parties (or their authorised representatives) and is signed by the Supplier (or its authorised representative) whether by hand or digitally.
Waiver. A waiver of any right or remedy under the Contract or by law is only effective if given in writing and shall not be deemed a waiver of any subsequent right or remedy. A failure or delay by a party to exercise any right or remedy provided under the Contract or by law shall not constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict any further exercise of that or any other right or remedy. No single or partial exercise of any right or remedy provided under the Contract or by law shall prevent or restrict the further exercise of that or any other right or remedy.
Severance. If any provision or part-provision of the Contract is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of the Contract. If any provision or part-provision of the Contract deleted under this clause the parties shall negotiate in good faith to agree a replacement provision that, to the greatest extent possible, achieves the intended commercial result of the original provision.
A notice given to a party under or in connection with the Contract:
Shall be in writing;
Shall be signed by or on behalf of the party giving it;
Shall be sent to the party for the attention of the contact and at the address or email address set out in clause 9.2 below or to such other address or email address as that party may from time to time notify to the other party in writing;
Unless proved otherwise, is deemed received as set out in clause 9.3 below if prepared and sent in accordance with this clause.
For the attention of: Michael Ledzion
The address and email address for service of notices to the Sports center are those set out in the Proposal Letter or as the Sports center shall otherwise promptly supply to the Supplier upon written request.
This clause does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any other method of dispute resolution.
0 Third party rights. Unless it expressly states otherwise, the Contract does not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of the Contract.
1 Governing law. The Contract, and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by, and construed in accordance with the law of England and Wales.
2 Jurisdiction. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with the Contract or its subject matter or formation.